MLMIC Insurance Company Privacy Policy

Introduction

MLMIC Insurance Company (“MLMIC,” “we” or “us” or “our”) respects the privacy of our users (“user” or “you”). Website This Privacy Policy (“Policy” or “Privacy Policy”) describes the types of information we may collect from you or that you may provide when you visit our website (“Website”) and our practices for collecting, using, maintaining, protecting, and disclosing that information.

Please read this Privacy Policy carefully to understand our practices and policies regarding your information and how we treat it. If you do not agree with the terms of this Privacy Policy, your choice is to not use our Website. By accessing or using this Website, you agree to this Policy.

We reserve the right to make changes to this Privacy Policy at any time and for any reason. We will alert you about any changes by updating the “Last updated” date of this Privacy Policy.

You are encouraged to periodically review this Privacy Policy to stay informed of updates. You will be deemed to have been made aware of, will be subject to, and will be deemed to have accepted the changes in any revised Privacy Policy by your continued use of the Website after the date such revised Privacy Policy is posted. If we make a material change to how we treat your personal information, we will notify you as required under applicable law.

This Policy does not apply to information collected by us offline or through other means or to the practices of any third party, including through any Website or content (including advertising) that may be linked to or be accessible from or through the Website.

Collection of Your Information

We collect several types of information from and about users of our Website and those We service depending on your interaction with the Website or Us. Through the use of the Website or our Services, We may collect (collectively “Your Information”):

• Personal Data: By which you may be personally identified, including but not limited to demographic and other personally identifiable information (email, first name, last name, phone number, physical address, zip code, practice location, license number) and other information that you voluntarily give to us when choosing to participate in various activities related to the Website, such as sending feedback and requesting quotes.
• Usage Data: Data may be collected from you automatically when you access our Website about how you access and use the Website (“Usage Data”). Usage Data may include information such as your device’s Internet Protocol address (e.g., IP address), internet domain, browser type, browser version, time zone setting and location, browser plug-in types and versions, browser history, operating system, analytic data, and other diagnostic data.
• Aggregate Data: MLMIC may collect data that is about you but individually does not identify you, such as statistical information and analytic data relating to Website usage.

We collect this information:

• Directly from you when you provide it to Us including:
  • Information that you provide when you request a quote on our Website. We may also ask you for information when you report a problem with our Website.
  • Records and copies of your correspondence (including email addresses) if you contact us.
• Automatically as you navigate through the Website.
• From third parties, for example, from our business partners and affiliates.

If you have access to our rapid application online portal, we may collect Personal Data inserted into your application for insurance with MLMIC. All such data shall also be considered “Personal Data.” Application Data and our application webpage is provided by a third party service provider, who may have access to such data to provide the services to MLMIC. The third party service provider may not use the information submitted for any other purpose other than providing its services to MLMIC. The application online portal is a separate website and governed by its own privacy policy.

Use of Your Information

Having accurate information about you permits us to provide you with a smooth, efficient, and customized experience. Specifically, we may use information collected about you via the Website to:

1. Assist law enforcement and respond to subpoena.
2. Compile anonymous statistical data and analysis for use internally or with third parties.
3. Create and manage your account.
4. Deliver targeted advertising and other information regarding MLMIC to you.
5. To provide our Website to you. Email you regarding your account or order.
6. Enable user-to-user communications.
7. Generate a personal profile about you to make future visits to the Website more personalized.
8. Increase the efficiency and operation of the Website.
9. Monitor and analyze usage and trends to improve your experience with the Website.
10. Notify you of updates to the Website.
11. Offer new products, services, and/or recommendations to you.
12. Perform other business activities as needed.
13. Prevent fraudulent transactions, monitor against theft, and protect against criminal activity.
14. Request feedback and contact you about your use of the Website.
15. Resolve disputes and troubleshoot problems.
16. Respond to product and customer service requests.
17. Send you a newsletter.
18. Solicit support for the Website.
19. To fulfill any other purpose for which you provide it.
20. To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection.
21. In any other way We may describe when you provide Your Information.
22. For any other purpose with your consent.

Disclosure of Your Information

We may share information we have collected about you in certain situations. We may disclose aggregated information and information that does not identify any individual without restriction. Your Information may be disclosed as follows:

By Law or to Protect Rights

If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others, we may share Your Information as permitted or required by any applicable law, rule, or regulation. This includes exchanging information with other entities for fraud protection and criminal investigation, where permitted by law or regulation.

Third-Party Service Providers

We may share Your Information with third parties that perform services for us or on our behalf, including but not limited to payment processing, data analysis, email delivery, hosting services, customer service, and marketing assistance.

Marketing Communications

With your consent, or with an opportunity for you to withdraw consent, we may share Your Information with third parties for marketing purposes, as permitted by law.

Affiliates

We may share Your Information with our affiliates, in which case we will require those affiliates to honor this Privacy Policy. Affiliates include our parent company and any subsidiaries, joint venture partners or other companies that we control or that are under common control with us.

Business Partners

We may share Your Information with our business partners to offer you certain products, services or promotions or for other reasons as permitted under applicable law.

Other Third Parties

We may share Your Information with third parties for the purpose of conducting general business analysis. We may also share Your Information with such third parties for marketing purposes or for other purposes as permitted by law.

We may engage and work with third-parties to serve advertisements through third-party services, such as social media platforms. Some of these ads may be tailored to your interest based on your browsing of our Website and elsewhere on the internet, sometimes referred to as “targeted advertising,” which may include sending you an ad on a third-party service after you have left our Website.

Sale or Bankruptcy

If we reorganize or sell all or a portion of our assets, undergo a merger, or are acquired by another entity, we may transfer Your Information to the successor entity. If we go out of business or enter bankruptcy, Your Information would be an asset transferred or acquired by a third party. You acknowledge that such transfers may occur and that the transferee may decline honor commitments we made in this Privacy Policy.

Other Reasons

• To enforce or apply agreements between you and MLMIC.
• To fulfill the purpose for which you provide. For example, if you leave Us feedback with contact information to contact you, We may use such information for that purpose.
• For any other purpose disclosed by Us when you provide the information.
• With your consent.

We are not responsible for the actions of third parties with whom you share personal or sensitive data, and we have no authority to manage or control third-party solicitations. If you no longer wish to receive correspondence, emails or other communications from third parties, you are responsible for contacting the third party directly.

Tracking Technologies

Cookies and Web Beacons

We reserve the right to use cookies, web beacons, tracking pixels, and other tracking technologies on the Website to help customize the Website and improve your experience. A cookie is a file stored on your computer or device to uniquely identify your browser or to store information or settings on your computer or device. When you visit the Website again, the cookie allows the Website to recognize your browser. Cookies allow Us to improve the Website’s usability and to personalize the content for you.

If you do not wish to receive cookies for these purposes, you may change the settings on your internet browser to reject cookies. Please note that if you do set your browser to reject cookies, you may not be able to use all of the features of the Website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Website.

We may use the following cookies for the purposes set out below:

• Strictly Necessary Cookies – These cookies are required for maintaining security, improving Website navigation, accessing secure areas of the Website, and storing products in our online cart, among other essential functions. These cookies cannot be disabled.
• Performance Cookies – We use these cookies to monitor our Website performance and collect data on how visitors use our Website.
• Targeting Cookies – We use these cookies to track user preferences for videos on our Website, for advertisement efficiency, and for other marketing purposes.

Google Ads, Analytics & Remarketing

We use Google AdWords service to advertise on the Google search result page. Google uses cookies to serve ads based on your past visits on our website. For more information on Google AdWords services, please refer to Google’s privacy policy and settings for Google ads. You may choose to completely opt-out of remarketing.

Google Analytics is a web analytics website offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Website. This data is shared with other Google Websites. Google may use the collected data to contextualize and personalize the ads of its own advertising network.

You can opt-out of having made your activity on the Website available to Google Analytics by installing the Google Analytics opt-out browser add-on. The add-on prevents the Google Analytics JavaScript (ga.js, analytics.js and dc.js) from sharing information with Google Analytics about visit activity. For more information on the privacy practices of Google, please visit the Google Privacy Terms web page https://policies.google.com/privacy?hl=en.

We may use the information collected through Our Website or these third parties to market our Services to you.

Third-Party Websites & Social Media

The Website may contain links to third-party websites and applications of interest, including advertisements and external services, that are not affiliated with us. Once you have used these links to leave the Website, any information you provide to these third parties is not covered by this Privacy Policy, and we cannot guarantee the safety and privacy of Your Information. Before visiting and providing any information to any third-party websites, you should inform yourself of the privacy policies and practices (if any) of the third party responsible for that website, and should take those steps necessary to, in your discretion, protect the privacy of Your Information. We are not responsible for the content or privacy and security practices and policies of any third parties, including other sites, services or Websites that may be linked to or from the Website. We do not control and accept no liability or responsibility for those websites and this Privacy Policy does not apply to those websites.

MLMIC has several communities online, including, but not limited to Twitter and LinkedIn (collectively, “Social Media Platforms”). We encourage you to review our Social Media Platform pages and get involved. We appreciate dialog and discussion via Social Media Platforms. However, such use of Social Media Platforms, including the use of direct or personal messages, are not governed by our Privacy Policy and are governed by the applicable Social Media Platform privacy policy and terms of use. Please remember that social media posts are often viewable publicly and are not private. We do not control and accept no liability or responsibility for such Social Media Platforms or your use of such platforms. Under no circumstances should you submit sensitive information via social media platforms to Us.

We may receive some information that you submit to a third-party website or application that you access through the Website, including but not limited to information from your social media profile if you connect with Us on Social Media Platforms.

Choices About How We Use and Disclose Your Information

We strive to provide you with choices regarding Your Information. We have created mechanisms to provide you with the following control over Your Information:

Tracking Technologies and Advertising. You can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. If you disable or refuse cookies, please note that some parts of this Website may then be inaccessible or not function properly.

Promotional Offers from MLMIC: We may use your Personal Data to provide you with newsletters, marketing, or promotion materials. If you do not wish to have your email address used by MLMIC to promote our services or Website, you can opt-out by clicking the “unsubscribe” link at the bottom of an email.

Geographic Restrictions

MLMIC is based in the State of New York in the United States. We provide this Website only for use of individuals located in the United States. We make no claims that the Website, its accessibility, or its content is appropriate or your access to it is legal outside of the United States. If you access the Website from outside the United States, you do so at your own initiative and risk, and consent to potential processing, collection, and transfer of your Personal Data to a country that may have different privacy laws and that may or may not be as comprehensive as your own.

Security of Your Information

We use administrative, technical, and physical security measures designed to help protect your personal information. While we have taken reasonable steps designed to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse. Any information disclosed online is vulnerable to interception and misuse by unauthorized parties. Therefore, we cannot guarantee complete security if you provide personal information, and your use of our Website and/or disclosure of Your Information is at your own risk.

Policy for Children

This Website is intended for use only by individuals who are at least 18 years of age, and who are fully competent and able to enter into and be legally bound by our Privacy Policy. We do not knowingly collect Personal Data from children under 18. If you are under 18 years of age, do not use or provide any information on this Website. If you are a parent or guardian and you are aware that your child has provided us with Personal Data, please contact us using the contact information provided below. If we become aware that we have collected Personal Data from children without verification of parental consent, we will take the necessary steps to delete such information.

California’s Shine the Light Law

In addition to CCPA, California Civil Code § 1798.83 permits users that are residents of California to request the following information regarding our disclosure of your Personal Data to third parties for those third parties’ direct marketing purposes: (i) a list of certain categories of personal information that we have disclosed to certain third parties for their direct marketing purposes during the immediately preceding calendar year; (ii) the identity of certain third parties that received personal information from us for their direct marketing purposes during that calendar year; and (iii) where the nature of the third parties’ business is not reasonably determinable, examples of the products or services marketed (if we have that information). If you are a California resident and would like to make such a request, please contact us at https://www.mlmic.com/contact.

Controls for Do-Not-Track Features

Some operating systems and Websites include a Do-Not-Track (“DNT”) feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. No uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. If a standard for online tracking is adopted that we must follow in the future, we will inform you about that practice in a revised version of this Privacy Policy.

Options Regarding Your Information

Your Account Information

You may at any time review or change the information in your account or terminate your account by:

• Logging into your account settings and updating your account
• Contacting us using the contact information provided below

Upon your request to terminate your account, we will deactivate or delete your account and information from our active databases. However, some information may be retained in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our Terms of Use and/or comply with legal requirements.

Contact Us

If you have questions or comments about this Privacy Policy, please contact us at:
https://www.mlmic.com/contact